Below are the bylaws as approved by the Wayland Democratic Town Committee on June 8, 2019.
WAYLAND DEMOCRATIC TOWN COMMITTEE ADOPTED MAY 17, 1994
Article I - NAME
This organization shall be known as the Wayland Democratic Town Committee herein after called the Committee.
Article II - PURPOSES
This Committee is organized and constituted under authority of and in accordance with the provisions of the General Laws of the Commonwealth, and shall have as its purposes the following: to foster and advance the ideals and aims of the Democratic Party; to work and organize for the success of the Democratic candidates of the District, County, State and Nation; to do all things necessary and incidental to the building and strengthening of the Democratic Party in Massachusetts and within the Town of Wayland.
ARTICLE III - MEMBERSHIP
A. The Wayland Democratic Town Committee shall consist of thirty five (35) [or number designated and reported to the Massachusetts Secretary of State prior to Presidential elections] registered Democrats in Wayland who shall have been elected at the Presidential Primary for a period of 4 years together with those elected to membership by the members of said Committee, in conformance with the provisions of law and these Bylaws. Hereinafter: “regular member.”
B. The Committee, following the election of its regular members, shall meet and organize, choose a Chairperson (or Co-Chairpersons), Secretary, Treasurer, Affirmative Action and Outreach Advisor, a Vice Chairperson in the event there is only one Chairperson, and such other officers as it may decide to elect. At such meeting the Committee may add to its elected regular members provided it does not exceed the total allowed by law as found on file with the Secretary of State's Office.
C. Regular members of the Committee who have served as such for 20 or more years shall vacate their elected member status but shall remain voting members of the Committee with all of the right and obligations of regular members. Hereinafter: “lifetime member.”
D. The Committee may, by vote at any meeting, authorize the appointment of associate members. Associate members shall not have the right to vote but shall have such other powers and duties as the Committee may determine.
E. Any duly elected regular member of the Committee who changes residence from Wayland during the said four years shall cease to be a member of the Committee at that time.
F. Vacancies shall be filled by vote of the Committee. Associate members, if any, should be the candidates first considered for filling the vacancies.
G. Members may be removed in conformity with Section II of the Charter of the Democratic Party of the Commonwealth of Massachusetts, as well as in conformity with Article XVI of these Bylaws.
Article IV - OFFICERS
A. The officers of this organization shall consist of a Chairperson or Co-Chairpersons, or a Chairperson and Vice Chairperson, a Secretary, a Treasurer, and an Affirmative Action and Outreach Advisor. These officers shall be elected from among the regular members at the Committee organizational meeting and shall serve for a term of two years, at the end of which new elections for officers shall be held.
B. There shall be an Executive Committee composed of the officers of the Committee and other members who may be appointed by the Chairperson(s) or elected by a majority vote of a regular meeting. The Chairperson(s) may also establish sub-committees and appoint sub-committee members as needed.
C. In the event of death, resignation, removal, or the loss of residency in the Town of any of the above named officers, their places shall be declared vacant and should be filled at the next regular meeting of the Committee, or at a regular meeting soon thereafter as is reasonably possible. A statement of such changes in the officers of the Committee shall be sent immediately by the Secretary of the Committee to the Secretary of the Commonwealth, to the Secretary of the Democratic State Committee and to the town clerk.
Article V - CHAIRPERSON
The Chairperson shall, in addition to the duties required by law, preside at all meetings of the Committee and shall have general charge and supervision of all Committee activities. He/She/They shall have the power to appoint all standing committees and such other special committees as are created from time to time. He/She/They shall have the power to call all special meetings of the Town Committee and all regular meetings at such time or times as may seem to her/him/them to be advisable, subject only to the vote of the Committee in fixing the number of regular meetings to be held during the course of the year. If the position of Chairperson is held by two persons serving as Co-Chairpersons, each Co-Chairperson shall possess equal authority under these bylaws.
Article VI - VICE CHAIRPERSON
In the event that the Committee elects a sole Chairperson, the Committee shall also elect a Vice Chairperson. The Vice Chairperson shall preside at all meetings of the Town Committee in the absence of the Chairperson. She/He/They shall perform all duties and have the powers of the Chairperson in the case of her/his temporary absence.
Article VII - SECRETARY
The Secretary shall keep record of all proceedings of the Committee and shall issue notice by mail to each member of the Committee at least seven days prior to the date of the meeting. The Secretary shall, within ten days after the organization of the Committee, file with the Secretary of the Commonwealth, the Secretary of the Democratic State Committee and the town clerk, a list of officers and members of the Committee, and shall immediately file with the same officials a statement of the changes in the organization or membership of the Committee thereafter. In the absence of either a Chairperson or Vice-Chairperson, the Secretary of the Committee shall preside. She/He/They shall perform all duties and have the powers of the Chairperson(s).
Article VIII - TREASURER
The Treasurer shall have the custody of all funds belonging to the Committee and shall pay all orders subject to the approval of the Chairperson and shall procure and file vouchers for all such payment. No expenditures of funds of the Committee shall be made by the Treasurer outside the regular activities or expense thereof except upon the approval of a majority of the Committee at a special or regular meeting. She/He/They shall submit a report of the financial condition and transactions of the Committee at all regular meetings. A detailed report shall be provided at least annually. Additionally, the Treasurer will file reports with the appropriate state and local offices with regard to fund raising.
Article IX - AFFIRMATIVE ACTION AND OUTREACH ADVISOR
The Affirmative Action and Outreach Advisor shall be responsible for developing strategies and activities to expand participation in the Committee of the Party’s Affirmative Action target groups.
Article X - CALLING A MEETING WITHOUT CONSENT OF CHAIRPERSON
A. In the event of a refusal of the Chairperson (or in the case of Co-Chairpersons, either Co-Chairperson) of the Committee to call a meeting of the Committee, a majority of the remaining members of the executive committee may, in writing (including by electronic means), order the Secretary of said Committee to call a meeting of the committee.
B. In the event of a meeting without the consent of the Chairperson(s), the Secretary of the Committee or other designee(s) of the executive committee shall convene the next meeting of the Committee.
C. Seven regular members of the Committee can request a meeting by a petition in writing (including by electronic means) to the Secretary and the Secretary shall call such meeting within two weeks.
Article XI - QUORUM
Seven members of the Committee shall constitute a quorum for the transaction of business. Members actively participating remotely and able both to hear or otherwise follow the meeting’s discussions and to provide current input into the meeting, as, for instance, by phone or by online, web-enabled interface, shall be counted for purposes of constituting a quorum and shall have the same participation rights as members attending in-person.
Article XII - BYLAWS COMMITTEE
There shall be a Bylaws Committee appointed by the Chairperson from the duly elected Members. The Chairperson shall designate the Bylaws Committee Chairperson. All matters related to issues concerning, or proposed changes to, these Bylaws shall be referred to the Bylaws Committee Chairperson.
Article XIII - CHANGES IN THE BYLAWS
A. These Bylaws may be amended or repealed at any regularly called meeting of the elected members of the Committee, provided the meeting is properly called as provided in these Bylaws, the meeting attains a quorum of regular voting members, the proposed changes have been timely referred to the Bylaws Committee, and members are given adequate notice of such proposed changes as provided in this Article.
B. Adequate notice of proposed changes to Committee Bylaws shall consist of at least 48 hours notice by means of the regular noticing process and mechanism(s) (such as email) employed by the Committee for full-membership communications. Every effort should be made to provide at least electronic copies of proposed Bylaws changes to members at least 24 hours before the regular meeting at which they are to be considered. All proposed Bylaws changes must be made available in both hard copy and electronic voting once a voting meeting commences.
C. Issues concerning the Bylaws as well as any proposed changes to the Bylaws shall be referred to the Bylaws Committee by the Committee Chairperson or by any elected member(s). The Bylaws Committee may also at any time undertake its own initiative to propose Bylaws changes.
D. The Bylaws Committee shall prepare a report with its recommendations. This report should be made available together with the proposed Bylaws changes 48 hours in advance of the meeting. The Bylaws Committee report must be made available in both hard copy and electronic format once a voting meeting commences.
E. Changes to the Bylaws shall require a majority vote of the members present and voting. Bylaw changes which contradict the provisions of the Massachusetts Democratic State Party Charter cannot be considered.
F. Unless and until amended or repealed by the elected members, these Bylaws shall continue in effect from year to year and no formal motion shall be necessary at any meeting of the Committee in order that they continue in force.
Article XIV - ENDORSEMENTS
A vote of two-thirds of the elected members present and voting is required for endorsements of any candidates for public office and any ballot initiatives.
Article XV – MEETINGS
A. Regular meetings of the Committee shall be held at least four times in non-election years and six times in election years.
B. General membership shall be held as in-person meetings. The Committee shall ensure that meetings are held at a location that is accessible to persons of all abilities, including at public venues which comply with the Americans with Disabilities Act. The Committee shall also make reasonable efforts to allow members to participate remotely, including, but not limited to, participation by phone/conference call and online means. Any and all members seeking to participate remotely shall provide members of the Executive Committee with advanced notice in order to ensure that the Committee has the means to allow remote participation for the meeting.
C. Any meeting held in addition to the Committee’s regular meetings shall make reasonable efforts to accommodate all members who wish to participate, including, but not limited to, polling the members for purposes of scheduling the additional meeting.
D. Unless otherwise specified in the Bylaws, all votes in any matter before the committee shall require a simple majority of members in attendance.
E. Meeting protocol other than that specified in these Bylaws shall be governed by the most recent edition of Roberts Rules of Order.
Article XVI – REMOVAL OF LOCAL MEMBERS
A. Members and officers pledge themselves, as elected officials, to perform diligently and honorably their duties or resign. Regular members of town and ward committees may be removed by procedures guaranteeing adequate notice and due process and by a majority vote of the entire membership of the committee of which he or she is a member for:
Failure to attend at least half of the regularly scheduled committee meetings during any calendar year.
Public support for or financial contribution to an opponent of a nominee of the democratic party which nominee publicly supports the platform of the Democratic party as adopted at the most recent state and national Democratic convention.
Unauthorized use of the Party name or resources
Conviction after appeals are exhausted of a criminal offense other than a misdemeanor.
B. Subparagraph 1 of paragraph A to this Article shall not apply to lifetime members.
C. A member must be given an opportunity to resign before notice of the hearing on the question of removal is given to the membership of the committee.
D. A member removed under this Article shall have 30 days to appeal to the Judicial Council (State Committee), and the vacancy may not be filled in such case until the final decision of the Judicial Council is made.
Bylaws amended on June 8, 2019.